Room2work's COVID-19 Cleaning Plan
Our collective battle with COVID-19 isn't over, but we're helping our members get back to work.
Are Coworking Spaces Safe?
The safety of an office depends on how often the space is cleaned, how strictly management enforces COVID-19 protections, and if the members are taking precautions, such as wearing masks and staying socially distant. This section lays out our cleaning plan and what we're doing to keep you safe.
Mandated Office Cleaning
The guidelines for coworking spaces are the same as those outlined for traditional office spaces. We're cleaning surfaces in all our common areas with EPA-registered disinfectants. This includes door handles, printer controls, the coffee maker, desks, and counters. At R2W, these surfaces are regularly cleaned during the day and are part of our extended nightly cleaning.
No Touch Required
Room2work is a new office space and we have a lot of touch-free access. Our restrooms have touchless faucets, soap, and towel dispensers. We also added "Toe and Go" devices to the doors so you can open them hands-free.
Where Touch is Required
We've added clear plastic overlays to our coffee maker, printers, and iPads. This makes them easier to clean regularly and safer to touch.
Changes to the Building
We've added signs to coworking areas reminding members to keep a social distance and new handwashing "How To" signs in each of the restrooms and the café.
All our coworking desks are now at least six feet apart. To make room, we converted our largest conference room into a coworking space. This room also has the extra benefit of two window walls and lots of sunlight. Each of our coworking rooms has ten or fewer desks.
Going beyond the CDC and State guidelines
We've upgraded our air handlers with hospital-grade MERV-13 filters capable of removing virus-carrying particles down to .3 microns. That's 150 times smaller than a human hair.
We've also added mats to all our desks that can be quickly swapped between members. The mats are easy to clean and provide a fresh surface for each new user.
Changes to Our Operations
New hours – Room2work is normally open 24/7, but our temporary COVID-19 schedule is 7 am till 9 pm. This allows us to do a thorough cleaning overnight and have the office ready for you the next morning.
Access to the space – We are allowing small in-person meetings during office hours. Each member has an access fob and should use it each time they enter the building. This helps us know who was in the building each day and when. This information supports the health department if they need to do contact tracing.
In-person meetings – Some businesses need to meet with clients, and we want to support them. If you're hosting a meeting, there is a six-person limit in Studio A and a four-person limit in Studio C. When you book your reservation, please allow 15 to 30 minutes between meetings so we can wipe down the room.
All coworking desks can now be reserved. Each member has a bank of hours that they can use to reserve a desk in either of the two coworking areas. This means that you know you have a seat before you leave home and you know exactly which desk you have. Desk reservations are available in blocks of 2 hours or more.
Your Role in Working Safely
Stay home if you're sick, think you might be at risk, or are taking care of someone at risk. We've worked to make R2W as safe as we can, but realize there are no absolutes with this virus.
Check your own health signs. If you are coming into the office, take a moment to check your temperature. You'll need to be below 100.4 without a cough or shortness of breath to work in the office. We have a no-touch thermometer available if you forget.
If you have signs of COVID-19, please contact us about prorating your membership, and stay safe at home.
Wash your hands and wear a mask. I know you've heard this over and over for weeks, but it's the best way for you to keep yourself and others healthy.
Please help everyone stay safe by wearing a mask and keeping your distance when you move around the office. You can lower or remove your mask while at your desk.
Thank you for being part of the Room2work community. We are here to help any way we can to get your business back on track.